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Why Meeting Management Skills Are Important

Meetings are often viewed as the curse of modern business life. In many cases, the higher up a person is within a company, the more time they are expected to spend in meetings. Effective meeting management has become an essential, yet still uncommon, skill. The Stratos Meeting Management Workshop is designed to help managers develop those skills.

Stratos Meeting Management Workshop Overview

The content of this workshop is normally customized based on feedback from the proposed participants on the type of meetings to be managed and specific organizational norms and cultural expectations of the expected meeting participants. The basic skills and skill practices are different for managing a small group meeting, a large group meeting or a virtual meeting (teleconference, videoconference or net meeting.) The Stratos meeting management process seeks to ensure that meetings will be effective, time efficient and judged as a value-added activity by participants.

Workshop Duration:
1 to 2 days (based on customization)

Overall Workshop Objectives

Develop a common understanding of the essential meeting preparation needs within the given organization context of the participants.

• Review and practice the essential meeting preparation requirements including:
• Meeting purpose assessment – is the meeting necessary?
• Participant selection criteria
• Meeting notification
• Room layout
• Presentation planning – use of visual aids
• Environmental influence on meetings
• Group dynamics related to seating
• Review and practice how to develop a meeting plan that focuses on the four key areas of meeting management:
• Agenda activity (including time estimate)
• Purpose (desired outcome for any activity)
• Process (type of group interaction to best achieve purpose)
• People (use of sub-teams or other group configurations)
• Review and practice the essential facilitation skills for effective meeting management including:
• Facilitation contract
• Participant objective/agenda buy-in
• Setting meeting norms
• Time management
• Process observation skills
• Ensuring full participation
• Resolving conflicts
• Adjusting the agenda
• Assessing meeting effectiveness
• Meeting documentation

Typical Workshop Agenda

• Introduction and agenda overview
• Meeting preparation essentials – presentation
• Skill practice of meeting preparations (based on case study or an actual upcoming meeting)
• Meeting planning essentials – presentation
• Skill practice of meeting planning essentials preparations (based on case study or an actual upcoming meeting)
• Meeting facilitations essentials – presentation
• Skill practice of meeting facilitation essentials preparations (based on case study or an actual upcoming meeting)
• Self-critique and facilitator feedback
• Wrap-up

To request more information or to discuss Stratos, LLC presenting the Meeting Management Workshop for your company, click here.